Accounting – BusinessCollective https://businesscollective.com Entrepreneurship advice and mentorship from the most successful young entrepreneurs. Mon, 04 Jun 2018 15:00:39 +0000 en-US hourly 1 https://wordpress.org/?v=4.9.5 How to Find Business Success During an Economic Downturn https://businesscollective.com/how-to-find-business-success-during-an-economic-downturn/ Mon, 14 May 2018 12:00:49 +0000 https://businesscollective.com?p=53781&preview=true&preview_id=53781 People always wonder how they’ll fare in a bad economy, but from my experience, the best opportunities arise when the economy isn’t doing well. It’s true that most people won’t buy things when the economy turns bearish, and it will leave business owners vulnerable. But a bad economy is the perfect time to take over markets. If you plan properly, it’s easier to purchase competitors at better prices.

Here are the three steps I’ve taken to succeed in “dark” times:

Identify When the Economy Will Take a Turn

History repeats itself; it will always be bullish and bearish. Learn to recognize when an economic shift is approaching. When things start to take a turn, these are the places to look for important indicators:
  • Wall Street. Look for rapid drops in major markets for consecutive amounts of time. When this happens, most investors start to sell and take higher losses, which in turn creates great opportunities for savvy investors. The common phrase associated with smart investing is, “Buy low and sell high.”
  • GDP. Gross domestic product is the monetary value of all the finished goods and services produced within a country’s borders in a specific time period. When GDP is continuously dropping, it’s a sign that a downturn is close.
  • Loan ability. Talk to your banker on a regular basis; look for them to tell you that they aren’t loaning much and qualifications are becoming more obtuse. When banking opportunities start running dry, it squeezes the economy as well as business owners. This can create great strategic opportunities if you have money in the bank and are looking to buy out competition.
  • Inflation. This means your dollar can’t buy as much in a short period of time as it could before.

When all of these signs occur, there’s a strain on businesses and consumers, giving strategic business owners great opportunities to buy.

Prepare Yourself to Take Advantage

Set up a line of credit, and be prepared with cash flow when the time comes. The best way to do this is by securing SBA loans for your business when the economy is doing great. After all, it’s best to set up a line of credit when you don’t need it rather than when you do need it.
The main goal here is to have access to money; when the economy is struggling, having cash will allow you to get supplies and inventory and market at incredibly affordable prices. In a bad market, you’ll have the ability to get things at a much cheaper price, and when the economy turns bullish, you could quite possibly make a fortune from this investment.
In preparation of a down economy, you could also consider making yourself known in you industry as “the person who buys out failing businesses.” If you can offer a better solution going into the down economy, like an exit strategy, you’ll be the “go to” person getting the first shot at all the deals.

When the Time Comes, Become More Aggressive Against the Competition — Not Less 

Hopefully, you’ve built your business on value, dependability and reputation — not price. When the economy starts to get shaky, don’t play the “pricing game.” Instead, invest in marketing and advertising to help acquire your competitors’ market share. Take measures that will help brand you as the “guru” of your industry.
It’s also important to define your strategy to acquire competitors before the economy recedes. A great tactic that most owners don’t even realize is to include future profits in the deal. For example, “I’ll give you $10,000 today and 8% of all revenue for the next two years that come through your old clients.”
Cornelius Vanderbilt is a great example of someone who mastered the art of growing a business through acquisitions: He was the country’s largest steamship operator at the turn of the century before he turned his focus to building the largest coast-to-coast railroad operation. He recognized that the railroad industry was fragmented into smaller, separate entities, which he could consolidate into one major company by buying each entity separately.
You need to work hard and be willing to take risks if you want to be the one who thrives during bad economic times. Follow these three steps diligently to stay ahead of your competition. Acquiring the right competitors not only cuts them out, but allows your company to provide a better and more complete service for your customers.
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9 Things to Confirm Before You File Your Taxes This Year https://businesscollective.com/9-things-to-confirm-before-you-file-your-taxes-this-year/ Fri, 06 Apr 2018 12:00:44 +0000 https://businesscollective.com?p=53462&preview=true&preview_id=53462 Question: What's one thing I should do when filing taxes for my business?

Be Meticulous About Retaining Documents

"In the bedlam of a startup, it's way too easy to receive a document and not do anything about it. It will save you (and your team) hundreds of hours in the future if you build a practice of saving documents in a central location for use in the future."


Interview Multiple Accountants

"I've had the same tax accountant for 15 years. From my experience, the key to finding the right accountant is to interview multiple firms and ask them key questions before selecting a winner. Make certain the accountant has experience working with entrepreneurs and small businesses. Ask for specific examples of how the accountant has helped other similar companies and ask for references."


Give Yourself a Quick Personal Audit

"At the end of the year, a lot of individuals and businesses simply pack up all of their documents and hand it off to their accountant. Instead, take a few minutes to look over where you money is coming in and going out. This way you have an even better understanding of your finances and where to save money in the coming months. It's not just about making money; it's about managing it, too."


Start Planning for Next Year

"Once you're at the point of filing, there's not much you can do to optimize your tax situation. As soon as this year's tax season is over, book an appointment with your CPA to talk about changes you can make in the current year. Being proactive makes a huge difference."


View Taxes as a Learning Opportunity

"Turn filing taxes into an opportunity to gain insight into your own business. Use it as a chance to review your numbers in a way that will help you learn and reevaluate. Filing taxes can actually be a learning experience if you approach it as something that can help you understand your business’ numbers and to see what is working and where there is room for improvement."


Maximize Deductions

"If you're not working with an accountant that is familiar with all the deductions available, you may end up paying more than you need. It's important to work with an accountant who is up-to-date on all the new laws and deductions available. Make sure you take advantage of as many deductions as you can to reduce your tax bracket."


Don't Commingle

"As entrepreneurs, we create more work for our accountants by commingling business and personal funds. For instance, whenever we use credit cards and business banking accounts for personal expenses, it creates a potential issue with the IRS since certain personal expenses are not deductible for income tax purposes. Therefore, it's best to remove non-business stuff before filing your taxes."


Set Up Simple Systems

"Have an easy way to save all your receipts, invoices, transactions, etc. so you and your accountant have one place to find everything. We use Dropbox (cloud storage) to save and share files. We have a rule: "If it's not in Dropbox, it doesn't exist." Setting up simple systems early will save you a world of pain come tax time."


Have a Working Knowledge of Basic Tax Law

"All business owners should have a working knowledge of basic tax law so that you can ensure your tax responsibilities are being managed properly. Not all accountants have the same philosophies when it comes to paying taxes; make sure you and your accountant are on the same page, and make sure you are educated on the topic. Failure to understand this important aspect of business can cost you."


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Research and Development Tax Credits You Should Be Cashing in https://businesscollective.com/research-and-development-tax-credits-you-should-be-cashing-in/ Mon, 12 Mar 2018 12:00:06 +0000 https://businesscollective.com?p=53305&preview=true&preview_id=53305 If you spend time on research and development, recent changes to the tax law could give you a big break on your payroll taxes — up to $250,000 a year.  That cash could make or break a startup, where cash is king. We helped our clients save approximately $10 million with the R&D tax credit on 2016 returns.

R&D Tax Credits

Tax credits give you discounts on federal and state taxes, if you satisfy all of the qualifications. (Not all states have a credit, so check your state’s laws.)

The R&D tax credit has been around since 1981, applying only to income tax, until recently. Starting in the 2016 tax year, the R&D tax credit can be used to offset payroll tax for qualifying startup companies. Previously, the credit was only allowed to offset income tax, which most startups don’t pay. Now, early-stage companies who haven’t been profitable don’t have to miss out; they can claim the credit too. These changes provide substantial competitive advantages and growth opportunities via tax savings and cash flow. Previously these options were utilized almost exclusively by Fortune 500 firms. These larger firms have received billions in credits annually over the last thirty years. Now startups can access those same credits.

On average, the credit equals 6-10% of a company’s R&D cost, including but not limited to wages, supplies and even contract researchers. The maximum cap annually is $250,000, which means your company could save $1.25 million over five years.

Does My Company Qualify?

To receive the R&D tax credit, your company must:

  • Have $5 million or less in annualized gross receipts (that includes companies with no declarable income yet)
  • Have five or fewer years of gross receipts
  • Have its R&D evaluated and determined valid

Be prepared to devote some time and resources to the testing process. Getting your R&D evaluated and approved is a four-part process. Each part has extensive regulations and intensive documentation:

  1. Technical uncertainty: What’s being made new or improved?
  2. A process of experimentation: Were alternatives explored? Was modeling done?
  3. Technological in nature: Are you using hard sciences?
  4. Qualified purpose: Are you making or improving a product as it relates to performance, ability, function or quality? (One caveat: Software and other similar developments that are for internal use only don’t qualify; the work must benefit the public.)

The fields for R&D are varied and popular, and many startups will qualify, especially those in app development, platform design, cryptocurrency, robotics, VR hardware and software, drones and wearables. (A clarifying note: A company that was founded before 2012 can still qualify if it did not generate any gross receipts. For example, a research-intensive firm might have existed for years before generating receipts.)

Using this credit will probably increase the chance of an audit, so make sure you enlist a qualified tax advisor to claim this credit correctly. After your company qualifies for the R&D validation, claim the credit on the annual income tax return, then monetize the credit on subsequent quarterly payroll tax returns. Even factoring in any potential risk, there is a strong positive outlook on the total gains to be had. Firms who think they have eligible activity or want to develop activity as a result of the incentive should move soon to best fully capture the returns possible.

A version of this post originally appeared here.

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The Comprehensive Tax Preparation To-Do List https://businesscollective.com/the-comprehensive-tax-preparation-to-do-list/ Thu, 01 Mar 2018 13:00:07 +0000 https://businesscollective.com?p=53169&preview=true&preview_id=53169 Tax season is often the most stressful time of year for businesses. I’ve seen it all at the company I co-founded to match growing companies to top freelance finance professionals: founders of $20+ million businesses in tears because they found out they hadn’t been making estimated tax payments over the course of the year and didn’t have enough cash to pay the full tax bill; $10 million businesses that haven’t filed their tax returns for five years; an owner of a middle-market company who realized $200,000 in savings by implementing a new sales tax strategy their tax accountant and golf buddy of 20 years had missed.

The anxiety is already palpable (and should be, given taxes are due on March 15 for S corps and partnerships and April 17 for C corps and individuals). I reached out to several of Paro’s tax experts to ask what businesses large and small need to focus on to make it through the season unscathed. Here’s what they said:

It’s Time to Change Your Bad Tax Season Habits

Every year, the same thing happens the closer it comes to tax-filing time: Tax preparers get a bunch of last-minute, frantic clients freaking out about getting their taxes paid on time. Business owners throw tax experts every document they can find, get frustrated when the tax preparers ask follow-up questions and request additional information (which they often don’t have prepared) and end up filing late because they need a new bookkeeper and accountant to fix a multi-month (or sometimes multi-year) mess — not to mention paying out the wazoo for tight turnarounds.

It’s time to get ahead of this headache. How? Preparation is absolutely key to tax success. So to help you prepare, we’ve compiled the 13 most critical pieces of information you need to provide your tax preparer with. If you know right now that you do not or will have some of these elements, talk to your finance team, understand why and come up with a plan in the coming few weeks to get these items together.

13 Critical Items Your Tax Preparer Needs From You

  1. Trial balance that reflects balances in each of your company’s general ledger accounts
  2. Reconciled statements for the entire year, including bank, investment, credit card and loan accounts
  3. Documentation for transactions within the past year that are especially unique to prior years
  4. Fixed assets purchased in the given tax year, with information necessary for depreciation, including the year put into service, whether asset was new or used, cost and weight (if a vehicle)
  5. Fixed assets disposed of in a given tax year, with the same details as needed for asset purchases
  6. Loan documentation that reflects principal versus interest payments
  7. Payroll tax returns for each quarter with form 941
  8. Sales tax returns from throughout the year
  9. Aging details for accounts receivable and accounts payable
  10. New rental, equipment lease or utility agreements and related prepaid expenses
  11. Distributions to partners or owners
  12. All 1099 contractor information (1099s were due January 31! Here’s what you need to know.)
  13. And, finally, if you’re filing taxes on a cash basis but like to analyze your business on an accrual basis, be prepared to explain any adjustments that the tax accountant needs to back out to file on a cash basis.

If you’re looking at this list and feeling a sense of dread, chances are your bookkeeper and accountant have some work to do before they make the handoff to your tax preparer. Reach out to them and ask for the plan. If they don’t have one or take a week to respond, it’s probably time to move on and find someone who gives your business the time and priority it deserves. Above all, know that you’re not alone in this. There’s always someone worse off from a tax standpoint than you. That I can promise.

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11 Non-Negotiable Qualities Founders Should Look for in an Accounting Firm https://businesscollective.com/11-non-negotiable-qualities-founders-should-look-for-in-an-accounting-firm/ Fri, 23 Feb 2018 13:00:24 +0000 https://businesscollective.com?p=53148&preview=true&preview_id=53148 Question: What are some non-negotiable qualities you look for in an accounting firm or individual and why?

Can They Answer Basic Questions?

"When I hired my current accounting firm, I interviewed multiple firms. I asked basic questions, such as "Describe the difference between accrual and cash basis accounting." I was shocked to see the variations in answers as well as the number of answers that were simply incorrect! A good accounting firm should know basic principles and be able to communicate them to their client."


A Solid Process

"Do they have a process? In business, we all have a little snowflake in our workflow, but in accounting, we should be able to have consistency. Assets will always equal Liabilities + Equity; your firm should have a good process to get you to solid, consistent reports so that you can run your business."


Reliablilty

"I want to work with reliable, trustworthy individuals who I can always count on, especially when stakes are high and turnaround times are tight. In addition to experience and the proper knowledge base, reliability is a non-negotiable trait I always look for in team members."


Ethics and Strong Moral Character

"I want to make sure my financials are being managed by someone who puts ethical decisions first rather than profits and greed first. If I put someone in charge of my financials who is dishonest, it reflects back on me in terms of reputation and any fines or penalties. When I work with people with strong morals, I know they will do the right thing whether I'm watching or not."


Quick Communication and Forward-Thinking

"Accountants have a reputation for being poor communicators. It's important to me to have open lines-of-communication with quick follow up. More so, it's important that my accountant not only does the work at-hand, but helps me plan into the future and advises me on strategies. It's best when they work with my financial team, as well (lawyer, financial advisor, bookkeeper)."


Excellent References

"It's hard to land an accounting contract from me if you don't have an absolutely glowing list of references. I prefer to see major companies that do work in the same field that I do, or at least work with that many or that kind of transactions. I don't really consider new accountants unless even their early experience was with top names. Low bids for inexperienced accountants don't entice me."


A Wide Skill Set

"An accounting firm or individual needs to know more than just how to prepare a business tax return. Long-term financial planning and the abilities to map out a growth plan and help with financial analyses are crucial. It is also essential to have knowledge of balance sheets, income, cash and other financial statements."


The Right Certifications

"Put a bit of thought into what you might need now and in the foreseeable future. Will their tasks be basic or complex? You won't want to pay for a firm that is overqualified, but you won’t want to hire a new firm to repeat what an under-qualified firm already did. Different services require different qualifications, so make sure to get a firm that will fit your needs."


Specialized Knowledge of Your Industry

"Common belief is that accounting firms are one size fits all, but in reality this is not the case. Your firm can save you thousands of dollars (or more) every year just by understanding tax implications and operating procedures of your industry. Ask your accountant if he or she has ever worked with a client like you before and ask for references who you can share best practices with."


Business Experience

"Taking calculated risks with your accounting is the same as any risk in business: it should be subject to a cost-benefit analysis. Most accountants are too parochial, and are unable to see their work holistically and in the context of an entire business. That's why we prefer accountants with an MBA or side business of their own. They understand the golden rule: maximize value."


Attention to Detail and Organizational Skills

"The firm or candidate must have strict attention to detail. Mistakes can happen, but a process to double check must be implemented from the start. More importantly, the individual should be organized. I love seeing how organized their workspace and computer setups are (including the computer desktop). A chaotic desktop with lots of icons, files and folders is usually a bad sign."


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9 Things You Should Do Before Trying to Sell Your Company https://businesscollective.com/9-things-you-should-do-before-trying-to-sell-your-company/ Fri, 19 Jan 2018 13:00:03 +0000 https://businesscollective.com?p=52829&preview=true&preview_id=52829 Question: What is the No. 1 thing I should do before trying to sell my company and why?

Build a Data Room

"Get ahead by preparing documentation in a data room. A data room is a web-based repository of critical documents such as financial statements, legal and employee agreements and your business plan. Rooms range at the high end from Merrill, at mid-market from ShareVault, but you can get started with Box or Google Drive."


Go Through a Mock Due Diligence Process

"Work with an attorney who is familiar with the process of purchasing and selling businesses to make sure that all of your legal ducks are in a row before wooing potential purchasers. It is much better to make sure all of your legal check boxes are marked before engaging with a potential purchaser than to have to scramble to get everything in order once you have found an ideal purchaser."


Have a Game Plan for After You Sell

"You should clearly define your goals after selling the company. If you want to start a new company, make sure to do the ground work before selling your current venture. If you're going to retire, make sure you have enough money. Don't get in a situation where you would not have much after exit. Don't have a "will-figure-it-out-later" attitude. Planning ahead is always good."


Make Sure the Paperwork Is in Order

"One of the most costly aspects of selling a business is the due-diligence process. Make sure all of your client contracts and paperwork is buttoned up. The buyers will decrease the value of your business if there are holes in the operation or potential liability due to an incomplete filing system."


Remove Yourself

"If you want to sell your company for a high valuation, you must be able to remove yourself. You don't want to sell and then have to stay onboard for three to five years. Start hiring people to take over your position or delegate down to your current employees."


Cut the Fat

"Having sold one of my previous companies to eBay Enterprise, I can tell you that one of the best things you can do prior to selling is cut the fat. The valuation of your business will depend largely on how profitable it is during the negotiation that takes place prior to earning a term sheet and entering due diligence. Cut needless expenses, poor performing employees, and get your books in shape."


Understand Your Valuation

"Before you attempt to seek out acquisitions, you should have an understanding of your valuation. This would include potential value, expenses, sales per year and even physical assets help determine what it should be sold for. Collectively, once you add up everything, you can analyze what your company is worth to you. This is important to know so you can shoot for your target sale price."


Write Down Your Systems

"Chances are you already have processes for the way you and your team work on everything from advertising to payroll. Get these systems written down in a format that can be transferred in a sale (like a company wiki or operations manual). There's inherent value in buying a company with replicable success, especially if key team members transition during the sale."


Hire a Great CFO

"You need someone in-house and fully committed to your company to really take a deep dive into your financials. Having these organized in a manner that’s advantageous to the business is key to getting the deal you want. "


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How Blockchain Could Impact Your Business and Taxes https://businesscollective.com/how-blockchain-could-impact-your-business-and-taxes/ Thu, 04 Jan 2018 13:00:20 +0000 https://businesscollective.com?p=52685&preview=true&preview_id=52685 Bitcoin and ethereum are popular investment options, but it is the underlying blockchain technology that holds real value in the way we can revolutionize big data and transactions over the internet. The potential of blockchain goes well beyond cryptocurrency. It will remain in the fabric of our technological lives and, hence, entrepreneurs should recognize its power and use it to their advantage.

Blockchain was originally designed to facilitate transactions of the cryptocurrency bitcoin. But bitcoin was only the first large-scale application of the blockchain platform. Blockchain technology has immense potential beyond just cryptocurrency transactions. It could completely change financial and business transactions and real estate deals.

From a tax perspective, blockchain has the ability to disrupt global taxation.

What is Blockchain?

Blockchain is essentially a decentralized transaction ledger, in which digital information can be distributed and viewed but not copied or altered. As a distributed database, it lives across a network of computers, which makes it exceptionally secure.

Blockchain stores transaction records in groups called blocks. Each block is time-stamped and added to a chain, linked to the previous block. It is completely transparent and cannot be changed, eliminating the need for a third party audit.

A transaction can involve money, contracts, records and other information. Therefore, blockchain is not limited to financial transactions but can be used for anything of value.

The Potential Impact of Blockchain on Businesses

Since blockchain technology fundamentally changes how transactions are made and recorded, the accounting industry will likely see the biggest impact. But the disruption will not stop there. Real estate transactions could be greatly simplified using blockchain technology instead of manual paperwork. Distributed ledgers provide an easy way to trace the origins of goods (for example, fair trade products), thus simplifying supply chain audits.

In the sharing economy, blockchain could enable true peer-to-peer transactions, thus eliminating the intermediary, like an Uber or Airbnb. Blockchain technology could take crowdfunding to the next level, potentially creating crowd-sourced venture capital funds. Using smart contracts, creators can protect intellectual property and sell creative work directly to their audiences online. Client verification, often a cumbersome manual process, could be simplified through cross-institution verification based on blockchain. This could also have applications in anti-money laundering efforts. In politics and governance, a distributed database could make results fully transparent and publicly accessible.

How Blockchain Could Transform Taxation

Blockchain’s core characteristics give it significant potential for use in taxation.

Transparent Real-Time Information

Businesses could see less cost and more efficiency, as blockchain technology could automate the manual processing of payroll tax, employment tax and any transaction-based taxes. Instead of self-reporting, every single transaction would be recorded and paid immediately, ensuring almost 100 percent compliance.

Blockchain could also help with verifying transfer pricing and valuation. Using this technology would make it easier to value what is the “fair market price” between a willing buyer and willing seller to ensure all related party transactions are valued appropriately. It would help make valuations more of a science than an art and keep these valuations supportable and up to date.

Increased Security and Fraud Protection

With blockchain incorporated into the tax collection process, audit detection occurs automatically and instantaneously. The digital ledger cannot be tempered with once the data is entered. Any changes are fully transparent to all identified network users, thus limiting the potential for errors and fraud.

Tax authorities would also benefit from that. The transparency inherent to blockchain would change how tax audits are performed. Some governments, such as Luxembourg, have already started to experiment with blockchain-based solutions for tax filings and audits.

While blockchain has its roots in cryptocurrencies, it has the potential and trajectory to profoundly impact financial services, taxation and global business in general. This is something that will impact 2018 and beyond. So the people who get involved now in learning, understanding and developing this technology and these solutions are not only boosting a trend, but impacting our society for years to come.

A version of this post originally appeared here

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4 Accounting Hacks for Small Business Owners https://businesscollective.com/4-accounting-hacks-for-small-business-owners/ Mon, 26 Jun 2017 15:00:24 +0000 https://businesscollective.com?p=51153&preview=true&preview_id=51153 Question: As a small business, what accounting tip have you found most helpful and why?

Know When to Hire Someone to Take Care of It for You

"When it comes to doing your books, managing your business finances and paying taxes, know when you've reached the end of your knowledge. As a small business owner, you clearly need to understand how your business is doing, but you don't need to be a tax expert or Quickbooks master. Figure out when you've reached the extent of your knowledge, and hire someone to take care of the rest from there."


Create a Paper Trail

"Honestly, one of the biggest issues I’ve run into as a small business owner isn’t with my overall budget and revenue -- it’s with the little details of the day-to-day. Setting out a half hour or so to go over a detailed report of my business’s finances and expenses makes it far easier to keep track of things. Better yet, it generates an easy-to-follow paper trail to be used for future reference."


Use Cloud-Based Software

"Find a cloud-based accounting software. When I started my business, I couldn't afford a bookkeeper. Software like this helped me keep my costs down. FreshBooks was probably the best thing that happened to me. It automatically imports bank and credit card expenses, sets rules to categorize expenses, generates valuable financial reports, manages invoicing, late payments, and more."


Don't Do It Yourself

"Good accountants are worth their weight in gold - or at least in deductions. Keeping the books in order is one of the most important things a business owner needs to do, and you don't want that to slide when you're wearing 50 different hats. A professional will know a lot more about the ins and outs of accounting and will stay on top of your financials, saving you money and headaches in the end."


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4 Things You Should Know When Filing Taxes for Your Business https://businesscollective.com/4-things-you-should-know-when-filing-taxes-for-your-business/ Fri, 07 Apr 2017 15:00:09 +0000 https://businesscollective.com?p=50421&preview=true&preview_id=50421 Question: What one thing do you wish you had known the first time you filed taxes for your business?

How to Set Up a Retirement Plan

"When we first started, we didn't know anything about establishing a retirement plan. Several years in, we finally realized we could invest with tax-deferred money and set up an SEP IRA. Now that we have employees, we set up a low-cost 401(k) plan for everyone. Saving for retirement is important even if you don't have an employer urging you to do it. Make it a part of your tax plan from the start."


The Right Write-Offs

"One of the toughest things about filing taxes as a new business owner involves figuring out what you can and cannot write off. Being able to tell the difference between a legitimate business expense and one that doesn’t really hold water not only saves you money, it’s also important for keeping you out of the sights of the IRS. Talk to an accountant; don’t try to handle it on your own."


The Importance of Accounting Software

"When I first started my company, I did not use accounting software for all my transactions. This has cost me quite a bit of money when I had to file 1099s to the IRS and file my company taxes. Now that I keep my accounting on QuickBooks, I am able to quickly file 1099s and forms to the IRS."


The Value of a Good Accountant

"A good accountant could be the difference between a great refund and having your taxes reassessed three times. Do yourselves a favor and hire a reputable company with a team of brilliant individuals that can make amazing things happen for you."


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4 Ways to Better Prepare for Tax Season https://businesscollective.com/4-ways-to-better-prepare-for-tax-season/ Mon, 13 Mar 2017 15:00:28 +0000 https://businesscollective.com?p=50258&preview=true&preview_id=50258 Question: What is your best tax prep advice for entrepreneurs looking ahead?

Talk to Your Accountant

"Stay in touch with your accountant throughout the year. If you haven't already, set up a system such as QuickBooks that automates the process for you and makes it easy for your accountant. Be sure you understand what you can and can't write off as a business expense, any other changes, laws, etc. Talk to your accountant well before tax season!"


Automatically Itemize Transactions

"We use a tax professional to assist us in our filings. However, we also use Mint, which automatically itemizes and categorizes what goes in and what goes out across all financials. We can go in and edit categories, make notes, etc., for things to be more clear for the accountant as it happens. Keeps things clear and easy to make decisions with during tax season."


Don’t Leave It to the Last Minute

"Trust me. You want to keep your finances in order on a month-to-month (or even week-to-week) basis. You don’t want to have tax season roll around and then find yourself scrambling to find your invoices and tabulate your expenses. That’s a sure way to drive yourself mad – and to land yourself in trouble if you get audited. Hiring a bookkeeper to generate or at least review your books is a must."


Stay Organized

"Keep everything together in a file throughout the year and especially once the year-end documents start coming in. This will save you the headache of having to scramble everything together by the deadlines, and your accountant will be happy too."


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